Privacy Policy

About Us

Wrksense Limited is an Irish private company (number 689545) located at 8 Seabury Road, Malahide, Co. Dublin, K36 YA33, Ireland. We provide recruitment software services to recruiting businesses, recruitment agencies and job seekers candidates.

About Our Privacy Policy

We respect your privacy rights and take our data processing responsibilities seriously. This policy covers personal data collection and processing related to our website (wrksense.com) and Services. We do not intentionally solicit information from children.

Controller and Processor Status

Wrksense functions as both controller and processor under GDPR (EU 2016/679), depending on the nature, collection method, and processing activity of personal data.

Information We Collect

User-Provided Information

• Identity Data: name, address, email, phone, age, title, photograph, personal description
• Employment Data: history, references, qualifications, salary expectations
• Financial Data: bank details, billing contact, VAT number

Automatically Collected Information

• Technical Data: IP address, login information, browser details, operating system, usage frequency
• Usage Data: URLs visited, clickstream patterns, search history, page response times, interaction metrics
• Location Data: geographical position data from electronic communications networks

Note: We do not require special category personal data unless voluntarily provided.

Cookies

Our site uses cookies—small text files stored by browsers—to gather statistics and analyze usage trends. Cookies save preferences to avoid re-entry on subsequent visits.

Data Processing Purposes and Legal Basis

We process your data for the following purposes:

• Service provision: To provide and maintain our services (Legal basis: Contract performance)
• Query response: To respond to your inquiries (Legal basis: Legitimate interests)
• Payment management: To process payments and billing (Legal basis: Contract performance)
• Relationship management: To manage our relationship with you (Legal basis: Contract, Legal obligation, Legitimate interests)
• Marketing (with consent): To send marketing communications (Legal basis: Consent)
• Content optimization: To improve our website and services (Legal basis: Legitimate interests)
• Business protection: To protect our business and users (Legal basis: Legitimate interests)
• Analytics improvement: To analyze and improve our services (Legal basis: Legitimate interests)

Change of Purpose

We process data only for original collection purposes unless reasonably compatible with another purpose. Unrelated processing requires notification and legal basis explanation. Contact privacy@wrksense.com for clarification.

Data Retention

Personal data is retained only as long as necessary for fulfillment purposes, including legal and reporting requirements. Retention periods depend on data type, sensitivity, risk of unauthorized use, processing purposes, and applicable legal requirements. Details available upon request.

Information Disclosure

We may share information with:

• Internal departments and group companies
• Business partners and subcontractors
• Analytics and search providers
• Credit reference agencies (if assessment required)

We will disclose information:

• Upon business sale or asset acquisition
• If substantially all assets are acquired by third parties
• When legally required by law or court order
• To protect rights, property, safety, or others' interests

Important: We do not sell your personal information to third parties for marketing purposes.

International Transfers

Personal data may transfer to trusted partners outside the European Economic Area where privacy laws may be less protective. This occurs only when necessary for service provision. GDPR Chapter V requirements are followed with appropriate safeguards. Contact privacy@wrksense.com for details.

Security Measures

We implement appropriate security measures to prevent accidental loss, unauthorized access, alteration, or disclosure. Access is limited to employees, agents, contractors, and third parties with legitimate business need. All processors operate under confidentiality duties. Procedures exist for suspected breaches with required notifications to regulators.

Your Rights

Right of Access

You may request copies of held personal data via written request to privacy@wrksense.com. Identity verification required. Usually free; excessive, repetitive, or unfounded requests may incur reasonable fees or refusal.

Right to Restriction

You may restrict processing when:

• Accuracy is contested (pending verification)
• Processing is unlawful (instead of deletion)
• We no longer need data but you require it for legal claims
• Processing is contested (pending verification of legitimate grounds)

Right to Rectification and Erasure

You may request deletion of unnecessary personal data or withdraw consent. This right excludes legally required processing or public health interest processing. Inaccurate information may be corrected upon request via privacy@wrksense.com.

Right to Object

You may object to processing for:

• Direct marketing purposes
• Profiling related to direct marketing
• Legitimate interest processing (unless compelling grounds override your interests or legal claims exist)

Right to Data Portability

Where automated processing occurs based on consent or contract performance, you may request personal data in a structured, commonly used machine-readable format and request transmission to another controller when technically feasible.

Rights Regarding Profiling

Profiling is automated personal data processing analyzing or predicting individual aspects. You have rights to be informed if personal data undergoes automated decision-making, and to refuse decisions based solely on automated processing affecting legal rights (with exceptions for contract necessity, legal authorization, or explicit consent).

Note: We do not engage in profiling or automated processing for profiling purposes.

Marketing Communications

We do not use your data for marketing communications without permission. You may object to marketing processing, withdraw consent by contacting privacy@wrksense.com, or opt out via unsubscribe options in electronic communications. Consent withdrawal doesn't affect lawfulness of prior processing.

Third Party Materials

We endeavor to work with GDPR-compliant vendors or those with appropriate data transfer mechanisms (Standard Contractual Clauses) or adequate security measures. However, we accept no liability for the content or reliability of any third-party materials or websites. Users submitting data to third-party sites are governed by those sites' privacy policies.

Policy Changes

Updates are published on our website. Material changes relevant to your personal data are communicated via email in advance, allowing you to exercise GDPR rights regarding changes.

Supervisory Authority

Wrksense commits to GDPR compliance and fair, lawful, transparent data processing. Non-compliance complaints may be lodged with the Data Protection Commission.

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